Last Updated On: October 10, 2024
Effective Date: October 9, 2024
Introduction
At The Law Offices of Will M. Helixon (“Company,” “We,” “Us,” or “Our”), we are committed to protecting your personal information and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website helixongroup.com (the “Service”). By accessing or using the Service, you consent to the practices described in this Privacy Policy. If you do not agree with the terms, please do not access or use the Service.
Data Controller Information
- Company Name: The Law Offices of Will M. Helixon
- Address: 100 W. Central Expressway, Suite 302, Harker Heights, TX 76548
- Email: [email protected]
- Phone: (913) 353-6466; +49 152 2990 0341 (Germany)
Data Protection Officer (DPO):
- Name: Thomas Schroeder
- Email: [email protected]
Types of Data Collected
Personal Information
- Contact Details: Name, email address, phone number, postal address.
- Account Information: Username, password, and other registration details.
- Communication Records: Messages or inquiries you send us.
Usage Data
- Technical Information: IP address, browser type, operating system.
- Activity Data: Pages visited, time and date of visit, time spent on pages.
- Referral Data: Referring website addresses.
Sensitive Information
When you voluntarily provide, we may collect sensitive data related to military service or legal matters. We handle such information with the utmost confidentiality.
Methods of Data Collection
Direct Collection
- Forms and Registrations: Information you provide when filling out forms or registering an account.
- Communication: Data collected when you contact us via email or other channels.
Automatic Collection
- Cookies and Similar Technologies: Data gathered through cookies, web beacons, and other tracking technologies.
Third-Party Sources
- Affiliates and Partners: Information obtained from trusted affiliates or business partners.
- Public Databases: Data collected from publicly available sources.
Legal Basis for Processing Data
We process your personal data based on:
- Consent: When you have given explicit permission.
- Contractual Necessity: To fulfill a contract with you or provide requested services.
- Legal Obligations: To comply with laws and regulations.
- Legitimate Interests: For purposes that are reasonably necessary for our business interests, balanced against your rights.
Purpose of Data Processing
Service Provision
- To provide, operate, and maintain our website and services.
Communication
- To respond to your inquiries, comments, or feedback.
- To send administrative information, such as updates and security alerts.
Analytics
- To analyze usage and trends to improve user experience.
Marketing
- To send promotional materials and newsletters if you have consented.
Legal Compliance
- To comply with legal obligations and prevent fraudulent activities.
Data Sharing and Disclosure
Third-Party Service Providers
We may share your information with third-party vendors who perform services on our behalf, such as:
- Hosting Services
- Analytics Providers
- Marketing Partners
Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities.
Business Transfers
In the event of a merger, acquisition, or asset sale, your personal data may be transferred.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We take appropriate safeguards to ensure your data is protected, such as:
- Standard Contractual Clauses
- Compliance with Privacy Shield Frameworks
Data Retention
Retention Periods
We retain your personal data only as long as necessary for the purposes outlined in this Privacy Policy.
Deletion Policies
When data is no longer needed, we will delete or anonymize it securely.
Data Security Measures
Security Practices
- Encryption: We use SSL/TLS encryption for data transmission.
- Access Controls: Restricted access to personal data.
- Regular Audits: Periodic security assessments.
Risk Management
We continually assess potential risks and implement measures to mitigate them.
Data Breach Notification
In the event of a data breach, we will notify affected users and authorities as required by law.
User Rights
You have the following rights concerning your personal data:
- Access: Request a copy of your data.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request deletion of your data.
- Restriction of Processing: Limit how we process your data.
- Data Portability: Receive your data in a structured format.
- Objection: Object to data processing based on legitimate interests.
- Withdrawal of Consent: Withdraw consent at any time.
- Lodge a Complaint: File a complaint with a supervisory authority.
To exercise these rights, please contact us at [email protected].
Cookies and Tracking Technologies
Types of Cookies Used
- Session Cookies: Temporary cookies that expire when you close your browser.
- Persistent Cookies: Remain on your device until deleted.
- Third-Party Cookies: Used by third-party services integrated into our site.
Purpose of Cookies
- Enhance user experience.
- Analyze site usage.
- Deliver targeted advertising.
User Choices
You can manage or disable cookies through your browser settings. However, disabling cookies may affect site functionality.
Third-Party Links and Services
Our website may contain links to third-party websites not operated by us. We are not responsible for their content or privacy practices. We recommend reviewing their privacy policies.
Children’s Privacy
Our Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have collected such information, please contact us to remove it.
California Privacy Rights
CCPA Compliance
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):
- Right to Know: Request disclosure of data collected about you.
- Right to Delete: Request deletion of your personal data.
- Right to Opt-Out: Choose not to have your data sold.
Do Not Sell My Personal Information
We do not sell personal information. To exercise your rights, contact us at [email protected].
European Economic Area (EEA) Privacy Rights
GDPR Compliance
We comply with the General Data Protection Regulation (GDPR). You have rights similar to those listed under “User Rights.”
Supervisory Authority Contact
For concerns, you may contact your local data protection authority.
Data Protection for Military Personnel
Sensitive Data Handling
We take extra precautions when handling data related to military service or legal matters.
Confidentiality Obligations
We are committed to maintaining the confidentiality and security of sensitive information.
Changes to the Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will become effective upon posting. We will notify you via email or a prominent notice on our website.
Consent to Processing
By using our Service, you consent to your information being processed in Germany and other countries where our servers are located.
Contact Information
Data Protection Queries
- Email: [email protected]
- Address: W. Central Expressway, Suite 302, Harker Heights, TX 76548
- Email: [email protected]
- Phone: (913) 353-6466; +49 152 2990 0341 (Germany)
Exercise of Rights
To exercise your data protection rights, please contact us using the information above.
Legal Bases for Processing (Detailed)
- Performance of a Contract: Necessary to fulfill our contract with you.
- Compliance with Legal Obligations: Required by law.
- Protection of Vital Interests: Necessary to protect someone’s life.
- Public Interest Tasks: Necessary for public interest or official functions.
Automated Decision-Making and Profiling
We do not use automated decision-making processes that have legal or significant effects on you.
Data Protection Impact Assessments
We conduct assessments for processing activities that may pose high risks to your rights and freedoms.
Data Breach Response Plan
Immediate Actions
- Containment: Secure our systems to prevent further breach.
- Assessment: Determine the scope and impact.
User Notification
We will inform affected users and authorities as required by law.
Social Media Integration
Our website may include social media features. Interacting with these features may allow third-party platforms to collect your data. Please review their privacy policies.
Marketing Communications
Opt-In Requirement
We will only send marketing communications if you have explicitly opted in.
Unsubscribe Mechanism
You can unsubscribe at any time by following the instructions in the communication or contacting us.
Jurisdiction-Specific Provisions
Australian Privacy Principles
We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
Canada’s PIPEDA
We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA).
Other Local Laws
We adhere to data protection laws in other jurisdictions where we operate.
Financial Information
Payment Processing
If we collect payments, financial data is processed securely using encryption.
Third-Party Payment Services
We use reputable payment gateways that comply with industry standards.
Data Storage and Security
Storage Locations
Your data is stored on secure servers located in Germany, the United States, and other countries.
Security Certifications
We adhere to industry-standard security practices.
User Responsibilities
Accuracy of Information
You are responsible for providing accurate and up-to-date information.
Security Measures
Protect your account credentials and notify us immediately of any unauthorized use.
Legal Disclaimers
No Absolute Security Guarantee
While we strive to protect your data, no method of transmission over the internet is 100% secure.
Assumption of Risk
You assume the risk when transmitting data to us electronically.
Cookies Consent Management
Consent Banners
We use cookie consent banners in compliance with the ePrivacy Directive.
Preference Centers
You can customize your cookie settings at any time.
Policy Towards Minors
Verification of Age
We may take steps to verify user age when necessary.
Parental Controls
Parents can contact us to request the removal of information about their children.
Third-Party Data
Data About Others
Do not provide personal information about others without their consent.
User’s Responsibility
You are responsible for ensuring you have the right to share such data.
Do Not Track Signals
Our website does not respond to Do Not Track (DNT) signals.
Legal Proceedings
We may use or disclose your information in connection with legal proceedings.
Data Anonymization and Aggregation
We may use anonymized data for research and analysis purposes.
Surveys and Contests
Voluntary Participation
Participation in surveys or contests is voluntary.
Use of Collected Data
Data will be used as described in the specific terms of the survey or contest.
Policy Acceptance
By using our Service, you acknowledge that you have read and understand this Privacy Policy. Continued use constitutes acceptance of the policy.
Regular Updates
We commit to regularly reviewing and updating this Privacy Policy to reflect changes in laws or practices.
Accessibility of the Policy
This Privacy Policy is accessible on our website and can be provided in alternative formats upon request.
Plain Language
We strive to use clear and understandable language to explain our practices.
Third-Party Certifications
We may display privacy certifications or seals to demonstrate our commitment to data protection.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us:
- Email: [email protected]
- Address: The Law Offices of Will M. Helixon, 100 W. Central Expressway, Suite 302, Harker Heights, TX 76548
- Phone: (913) 353-6466; +49 152 2990 0341 (Germany)